Senior compliance administrator
Reports to: Compliance Manager / Compliance Officer
The main areas of responsibility for this role are to provide detailed and timely advice and reports for LHFMJ and their clients, in order to assist fee earners meet their regulatory obligations and to assist with a broad range of compliance and risk management duties which focus on ensuring that LHFMJ regulatory obligations and risk management objectives are fulfilled.
These areas of responsibility will include ensuring compliance with the applicable laws and regulations covering Fund Services Business and Trust Company Business under the Financial Services (Jersey) Law, 1998 and Jersey Certified Funds under the Collective Investment Funds (Jersey) Law, 1988 and related Code of Practice as well as applicable anti- money laundering and countering the financing of terrorism (AML/CFT) legislation covering inter-alia customer due diligence (CDD) requirements, data protection / confidentiality and LHFMJ's own compliance and risk management policies and procedures.
The Senior Compliance Administrator will support the Compliance Officer and Compliance Manager by providing quality guidance to the business on compliance related matters and acting as a role model and mentor to more junior members of the Compliance Team.
Duties and responsibilities:
Compliance Monitoring (including Periodic Reviews) and Reporting
- To have oversight of and perform where necessary all compliance monitoring work in relation to the trust company business periodic reviews and updating the review tracker and outstanding points arising from the reviews and managing action points through to completion with the business administration teams
- To have oversight of and perform where necessary all compliance monitoring work in relation to the monthly, quarterly and annual compliance monitoring of Fund Services Business and Jersey Certified Funds, to draft the compliance reports based on the monitoring findings for the compliance officer / compliance manager to review, and to update the review tracker and any outstanding points arising from the monitoring and managing action points through to completion with the business administration teams
- To provide the Compliance Officer / Compliance Manager with management information as required for committee/boards or other meetings
- Provide detailed CDD advice and support to the teams on regulatory CDD requirements including compiling and signing-off CDD elements of the investor files (hard and electronic copies)
- Complete enhanced due diligence checks, internet searches, being familiar with regulatory websites and advising on client CDD requests and documentation requirements
- Analyse potential investors and clients, guide the teams through CDD requirements for unit trusts and corporate structures ( e.g. foundations, trusts, limited partnerships corporate shareholders / owners and PEP and high risk LHFMJL clients)
- Fully understand and stay up to date with requirements of AML/CFT regulations and guidance handbooks (Jersey) and those regulations applicable to LHFMJ. Advise the compliance officer / compliance manager of any areas that need attention within the business
- Work with the Compliance Officer and/or Compliance Manager to resolve and find alternative solutions to meet CDD requirements and other regulatory compliance requirements applicable to the LHFMJ business where difficult CDD cases arise maintaining a commercial approach
- Complete detailed independent review and sign off of CDD packs, monitor and follow up if necessary, maintain monitoring / tracking records and elevate any concerns to the Money Laundering Compliance Officer
- To provide secretary support for minute taking for scheduled Business Risk Committee meetings when applicable.
- Review and update policies and procedures for all regulated entities, suggesting areas for modification based upon training needs, monitoring results and general levels of awareness across the business
- Identify AML and LHFMJ policies & procedures and processes that require streamlining or modifying and proactively work with the Compliance Officer to make the required changes.
- To mentor junior team members, providing support and guidance in order to develop their understanding
- To ensure that all client related deadlines and deliverables that impact the compliance team are actively managed, and strive to meet all deadlines utilizing the junior team where necessary
- To provide advice and possible solutions to the business on Compliance matters and be a point of contact for the wider business
- Assisting with the corporate management of Langham Hall Jersey
- Drafting of infrastructure procedures and other internal documents;
- Sourcing other services as required;
- Building the general profile of Langham Hall in Jersey;
- Assisting with the Compliance needs of the Jersey office.
- Ad hoc projects to assist the principals with growing the business.
- In addition to the duties listed above, the Senior Compliance Administrator may be requested to perform any other ad hoc duties or projects as requested by management.
Technical knowledge / skills required:
The candidate will have a good knowledge of the statutory and regulatory requirements of fund and trust company businesses, the regulatory regime under which we operate and the fund products we administer.
Knowledge of Jersey legislation and a detailed understanding of the Fund Service Business and Trust Company Business Codes of Practice and guidance notes.
A good understanding of anti-money laundering legislation and client due diligence requirements for a financial service business and its clients.
The candidate will be expected to participate at meetings and have responsibility for ensuring the accurate and timely completion of reports and compliance related documentation.
Ability to effectively present information and respond to questions from groups of managers and especially clients.
Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.
The candidate must above all have excellent interpersonal and communication skills. Strong organisational and time management skills are essential.
Ability to work within a team to mentor, coach and carry out on-the-job training with more junior staff.
Ability to write reports, business correspondence and procedure manuals.
Be self-motivated, adaptable and flexible in approach to the work.
Ability to use initiative and work independently.
High attention to detail and accuracy.
The candidate should have an intermediate to advanced experience of Microsoft Office, mainly Word, Excel and Outlook, google and/or other search engines.
Minimum Education / Qualifications
A Levels / Degree
AML / Compliance qualification (e.g. ICA Compliance Diploma/Certificate or AML Diploma/Certificate)
Previous experience in the CDD, KYC, AML/CFT and Compliance and Risk environment is essential; ideally three years experience in a Compliance position
Management / Supervisory Responsibilities
Supervision, coaching and mentoring of junior staff.