Assistant fund administrator

The role:

The role will be focused and will also include all aspects of operation and administration of a portfolio of funds and other structures (accounting, budgeting, tax, company secretarial, regulatory and compliance) mainly in the private equity and real estate sector. The individual will assist with the servicing a portfolio of funds and other structures. The individual will liaise with fund manager clients, third parties (including auditors) and other external advisors necessary to ensure smooth operation of the structure and to ensure that deadlines are met. Specific responsibilities include bookkeeping, assistance with periodic reporting (usually under Luxembourg GAAP or IFRS), assisting with calls, distributions, transactions, board meetings and other day to day functions. The individual will work within a small client team, reporting on a daily basis to the relevant Langham Hall administrator, manager and director.

Langham Hall takes the development of its employees very seriously and offers sponsorship of a professional accounting qualification (e.g. ACCA) as part of the package.


Duties and responsibilities:

• Client relationships and administration:

• Being involved in all aspects of real estate and private equity fund administration and coordination of company secretarial duties;

• Carrying out the day to day administration of real estate and private equity funds, which are typically limited partnerships, and subsidiary SPVs;

• The creation and maintenance of statutory registers and investor related documentation, assisting with calls and distributions, creating and maintaining Langham Hall own records of a portfolio of clients; billing and cash collection;

• The candidate will be expected to become familiar with the Luxembourg legal and regulatory regime applicable to funds and investment structures;

• The candidate will be expected to develop an understanding of limited partnership agreement, articles of association and other legal documents relating to the management, control and administration of the fund vehicles for which they have primary responsibility;

• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes, formatting and systems;

• Coordinating the initial secretarial and regulatory needs of clients;

• Creation and set up of new clients and entities (companies, limited partnerships) including collation and satisfaction of Langham Hall’s KYC / AML requirements for all new entities or investors;

• Preparation of periodic financial statements, cash flows and associated notes including liaison with client over transaction related issues.

• Assistance with year end audits including preparation of relevant files and resolving issues.

• Client onboarding including project managing the CDD process.

• Assistance in preparing Luxembourg statutory reporting and VAT and tax returns.

• Ad hoc projects to assist the managers and directors with growing the business.

Technical knowledge / skills required:

• Graduate in Business Studies, Economics or similar.

• Fluent in English (French or German would be considered as an advantage)

• Ability to write basic reports, minutes, business correspondence.

• Ability to write business correspondence and deal with routine emails, enquiries and telephone calls.

• Ability to effectively present information and respond to questions from other team members and clients.

• The candidate will receive training and coaching required and it is not expected that the candidate hold any material prior experience in fund administration.

Minimum Education / Qualifications

• The candidate will hold a strong masters or bachelors degree in Business Studies, Economics or similar.

• ½ years experience in a similar sector (administrator/ big 4 or similar)

To apply or for further information

Send a detailed CV to

For further information, call Mylene Covalcique on +352 2785 1527.


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